9 Best Email Hosting Providers For Small Business 2023

After the introduction of various social media apps through which people started communicating, but still email as a source of conversation never went out of fashion or will in the near future. 

Most of the official conversations and information, formal talks, and more such communication still happen via email. And the usage of email and the number of people (in billions) that are using email shows that it’s growing and is a smooth conversation and information-sending app. 

But is it easy to send a number of emails together? And getting the number of received emails saved is when a small or medium business owner needs something like email hosting. 

Coming up with the Best Email Hosting Providers for Small Businesses, we created this list of the best email hosting providers in the market that one could come across. 

Get ready to explore and learn about them with us!

What is Email Hosting?

A web hosting company that offers email hosting also rents and manages email servers.

These hosting companies cater to more demanding customers, such as small and medium-sized organizations (SMBs) with heavy email traffic who need their own domain name to stand out more. 

what is email Hosting

Short on Time? Here Are the Best Email Hosting [Updated] in November, 2023

BlueHost: BlueHost works with some renowned names in the market. Like, in this case, Google Workspace collaborates with them to provide a seamless connection with all Google Apps and email services that never disappoint you.

A2Hosting: A2 Hosting’s email services are powered by Titan. For decades, they have been providing a unique identity to emails in order to gain instant credibility in just a few steps.

Google WorkSpace: Formerly known as G Suite, Google WorkSpace plans to provide custom emails with more Google features to offer its users the best of trusted services. 

Best Email Hosting Provider For Small Businesses

We analyzed and went through various Best Email Hosting Provider For Small Businesses and came up with these. Are you ready to explore them with us? 

1. Bluehost- Fast and Secure Email Hosting Provider

Bluehost works with Google Workspace. You can connect, create and collaborate easily with all Google apps via BlueHost’s email hosting. 

With over 5 million customer base, BlueHost is always up and running to provide easy to navigate control panel and seamless integration of your account with them to make it all simple for their valuable customers. 

Bluehost Hosting

Features

Let’s look into the features of Bluehost Email Hosting:

🔶Office Collaboration Tools with Google Power 
🔶 Manage files on the cloud 
🔶 A matching email with a domain 
🔶 Working with all the Google Apps with smoothness 

Pricing and Plans

Get to work with Google WorkSpace within minutes with Bluehost. Look into its plan and pricing:

  • Business Starter: Starting At $3.00/mo* Per user.
  • Email matching your domain
  • Gmail
  • Calendar
  • Docs, Sheets, and Slides
  • 30GB Drive Cloud Storage per user
  • Meet Video Conferencing with up to 100 participants
  • Chat Platform
  • Business Standard: Starting At $6.00/mo* Per user
  • Email matching your domain
  • Gmail
  • Calendar
  • Docs, Sheets, and Slides
  • 2TB Drive Cloud Storage per user
  • Meet Video Conferencing with up to 150 participants, polling, breakout rooms, and recording
  • Chat Platform with guest access
  • Business Plus: Starting At $9.00/mo* Per user
  • Email matching your domain
  • Gmail
  • Calendar
  • Docs, Sheets, and Slides
  • 5TB Drive Cloud Storage per user
  • Meet Video Conferencing with up to 250 participants, polling, breakout rooms, recording, and attendance tracking
  • Chat Platform w/ guest access and threaded rooms
  • Vault Security & Archiving

Pro and Cons

We reviewed the company in-depth and analyzed its pros and cons:

Pros

  • Affordable 
  • Email matching domain 
  • Great customer support 
  • Powered by Google WorkSpace

Cons

  • Datacenter only in the US

2. A2 Hosting- 20X Faster and Reliable Email Hosting Provider 

Titan powers A2 Hosting’s email services. Since 2001, this company has been giving trustability with its reliable services.

They give multi-account access with their email hosting. 

Today, over 110 thousand users and using A2’s services with confidence. They also offer a money-back guarantee, so the customer decides to continue with them only when they are fully satisfied with its services. 

A2 Hosting About

Features

Here are the features that define A2 Hosting’s email services:

🔶 Multi-Account Access
🔶Webmail and Mobile App
🔶Email Migration Tools
🔶Sharable Contacts
🔶Undo and Fix Emails
🔶Write Now and Send it Later
🔶Don’t Rewrite Every Message
🔶Follow up on Time, Every Time

Pricing and Plans

Choose a plan of your choice. A2 doesn’t give many options, but the ones that it gives are enough to work satisfactorily with:

  • Professional: $1.59/month 
  • Email Branded With Your Domain Name
  • 10 GB/account
  • Guaranteed Email Delivery
  • Advanced Spam & Virus Protection
  • Webmail/iOS/Android
  • Contacts and Calendar
  • Email Backups
  • IMAP/POP3/SSL Support
  • Pro Plus: $2.59/month 
  • 30 GB/account
  • Guaranteed Email Delivery
  • Advanced Spam & Virus Protection
  • Webmail/iOS/Android
  • Contacts & Calendar
  • Email Backups
  • IMAP/POP3/SSL Support
  • Read Receipts
  • Email Templates
  • Send Later
  • Follow-Up Reminders

Pro and Cons

Let’s look at both sides of A2’s email hosting:

Pros

  • 30-day Money-back guarantee
  • 99.9% Uptime guarantee 
  • Easily migrate messages and contacts with a tool provided by them. 

Cons

  • High renewal costs 

3. ScalaHosting-  Secure Email Hosting For Your Business

ScalaHosting provides professional business email accounts with its email hosting. Offering unlimited email boxes, these boxes are in an isolated cloud environment for better usage by the user. 

They also look after the factors of cybersecurity, and the reviews that we read about ScalaHosting were quite remarkable and convincing enough to try out their services. We did amd came out with great results too!

ScalaHosting

Features

Time to discuss the features offered by ScalaHosting:

🔶 Email Boxes in Isolated Cloud Environment
🔶 A Professional Business Email Address
🔶 Advanced cybersecurity
🔶 Backed By Award-Winning 24/7 Hosting Support
🔶 Smooth Communication 
🔶 30-day Money-back Guarantee

Pricing and Plans

ScalaHosting provides plans according to the hosting that you choose.

  1. Business: $29.95/month 
  • 50GB Upgradable Storage
  •  Unlimited Email Boxes
  •  Unlimited Email Domain
  •  Web-based Email
  •  POP3/IMAP/SMTP
  •  Advanced Spam Protection
  •  Priority Support
  •  Free Domain
  •  Dedicated IP Address
  •  Never Blacklisted
  • For Shared Email Hosting:
  1. Startup: $2.95/month 
  •  50GB Email Storage
  •  10 Email boxes
  •  1 Email Domain
  •  Web-based Email
  •  POP3/IMAP/SMTP
  •  Advanced Spam Protection
  1. SmallBiz: $3.95/month 
  •  100GB Email Storage
  •  50 Email boxes
  •  5 Email Domain
  •  Web-based Email
  •  POP3/IMAP/SMTP
  •  Advanced Spam Protection
  1. Medium: $5.95/month 
  • 150GB Email Storage 
  • 100 Email boxes
  •  10 Email Domain
  •  Web-based Email
  •  POP3/IMAP/SMTP
  •  Advanced Spam Protection

Pro and Cons

Like, other companies, this one must be lacking somewhere, too, right?

Pros

  • Unlimited Email Boxes
  • Free Email Domain
  • Dedicated IP Address
  • Free and Effortless Migration
  • 30-day Money-back Guarantee

Cons

  • Comparatively lower uptime than other hosting providers 

4. DreamHost- Highly Rated For Its Fast and Reliable Hosting

DreamHost has been around for 25 years. They provide professional emails with emails that match your website’s domain name. 

They have mobile-friendly services, as well organized and accessible on all other devices. They also have protection filters that ensure the security of your data.

Dreamhost About

Features

Let’s look into the features of DreamHost :

🔶Smart Anti-Spam
🔶 Huge 25GB Storage per Mailbox 
🔶 Mobile and Desktop Sync 
🔶 Ad-Free Webmail Built In 
🔶 Spam, Virus, and Phishing Filters 

Pricing and Plans

DreamHost offers a single plan for Email Hosting :

  • Email: $1.67/month per mailbox
  • 25GB Storage per Mailbox
  • Mobile and Desktop Sync
  • Ad-Free Webmail

Pro and Cons

The advantages and disadvantages of Email Hosting by DreamHost:

Pros

  • Compatible on all devices
  • 24/7/365 customer support 
  • Get a professional e-mail
  • Great backup features

Cons

  • Only US data center location

 5. Google WorkSpace – Overall Excellent Platform That Provides Overall Solutions

Google WorkSpace provides innovative and flexible solutions for organizations to achieve more than what one may expect. 

Compatible with all google apps, it works with various collaboration and productivity tools. It also gives permission for more than one email address per user and free trials before the user finally decides to continue with them. 

Google WorkSpace

Features

Google is the top-most and most renowned company that provides services used by almost every human on this planet. 

Let’s see what they’ve got in their email services to impress us:

🔶 Get a custom email
🔶 Robust integrations 
🔶 Smart suggestions for tasks
🔶 Top-Notch security 
🔶 Easy Migration 
🔶 99.9% uptime guarantee

Pricing and Plans

The well-planned prices and plans for email services by Google:

  • Business Starter: $1.57/month/user
  • Custom and secure business email
  • 100-participant video meetings
  • 30 GB storage per user
  • Security and management controls
  • Standard support
  • Business Standard: $8.44/month/user
  • Custom and secure business email
  • 150-participant video meetings + Recording
  • 2 TB storage per user
  • Security and management controls
  • Standard support (paid upgrade to enhanced support)
  • Business Plus: $15.83/month/user 
  • Custom and secure business email + e-discovery, retention
  • 500 participant video meetings + recording, attendance tracking
  • 5 TB storage per user
  • Enhanced security and management controls, including Vault and advanced endpoint management
  • Standard support (paid upgrade to enhanced support)
  • Enterprise: Contact Sales to get a quotation according to the quantity and quality of features you want in your plan
  • Custom and secure business email + eDiscovery, retention, S/MIME encryption
  • 500 participant video meetings + recording, attendance tracking, noise cancellation, in-domain live streaming
  • As much storage as you need
  • Advanced security, management, and compliance controls, including Vault, DLP, data regions, and enterprise endpoint management
  • Enhanced support (paid upgrade to Premium Support)

Pro and Cons

Google as well has its cons. It’s not only about the goods, but we should also consider the beds before letting them get into our lives:

Pros

  • 30 mail aliases for each user 
  • 14-day free trial 
  • Free data migration 

Cons

  • Not a  fast-responsive customer support

6. Zoho WorkSpace –  Very Affordable and Has Great Features for Your Business Needs

Zoho WorkSpace or Zoho Mail provides unparalleled security and privacy. With its easy-to-use extensive control panel, email retention, and e-discovery (which helps discover retained emails quickly), Zoho WorkSpace offers no-ads services for its users. 

It is also compatible with mobile phones, so you need not get stuck to your desk to operate it!

zoho About

Features

Zoho WorkSpace offers various features. It offers features according to the services you want and the aspect that you want to focus more on. 

Here are some common features of Zoho Mail:

🔶 Email data protection 
🔶 Encrypted email
🔶 Schedule mails as per your preference 
🔶 One-click migration from other email service providers
🔶 24/7 support
🔶 User and Group management 
🔶 Extensive Integrations

Pricing and Plans

Zoho mail offers three plans for its mail services. They look something like this:

  • Mail Lite: $0.73/month/user- 5GB per user
  • Email hosting for multiple domains
  • Domain aliases
  • Email routing
  • Email and Folder sharing
  • Streams – Collaboration tool
  • Offline access
  • NewSecurePass email
  • Email recall
  • eWidget and Developer Space
  • Tasks, Notes, and Bookmarks
  • IMAP/ POP access in email clients
  • Huge Attachments up to 250 MB
  • Exchange Activesync
  • Mobile apps for iOS and Android
  • Mail Premium: $2.50/month/user- 50GB per user
  • Everything in MAIL LITE +
  • Huge Attachments up to 1 GB
  • Archival and eDiscovery
  • Email backup and restoration 
  • White labeling
  • S-MIME
  • Resource booking
  • Workplace: $1.24/month/user (Contact Customer Support to learn more about it or to find a  quotation for yourself)
  • Secure Business Email
  • Online file manager
  • Online Wordprocessor
  • Online Spreadsheet
  • Presentation software
  • Instant chat communication
  • Online Meeting Software
  • Intranet and Collaboration

Pro and Cons

Let’s discuss the pros and cons of Zoho Mail:

Pros

  • Built-in Zoho Tools 
  • Cloud storage
  • Secure Migration Tools 
  • Stores multiple documents together 

Cons

  • Poor customer support

7. Microsoft 365- World’s Powerful Standard for Office Suites

Microsoft 365’s email services are known as Exchange Online. It improves cybersecurity, reduces costs, and empowers employees to work better and more efficiently. 

It is integrated with Outlook (an email product of Microsoft). It is a reliable service that you can access anywhere at any time. Being a Microsoft product, it is trustworthy. 

It also allows automatic patching, which eliminates the time and effort to take care of and maintain your system with utmost responsibility. 

9 Best Email Hosting Providers For Small Business [current_date format='Y']

Features

A long list of Microsoft 365’s email services features:

🔶 Advanced security capabilities
🔶 Guaranteed 99.9% uptime
🔶 Easy to operate Admin Center
🔶 Security across devices
🔶 Easy to maintain
🔶 Access from anywhere
🔶 Microsoft FastTrack for Microsoft 365
🔶 Stay in control
🔶 eDiscovery
🔶 IT-level phone support
🔶 In-place archive
🔶 Outlook integration
🔶 Multi-Geo Capabilities in Microsoft 365

Pricing and Plans

The plans of Microsoft 365 as per customer demands:

  • Microsoft 365 Business Basic: $1.57/user/month
  • Chat, call, and meet up to 300 attendees
  • Web and mobile versions of Office apps
  • 1 TB of cloud storage
  • Business-class email
  • Standard security
  • Anytime phone and web support
  • Microsoft 365 Apps for business: $7.47/user/month 
  • Desktop versions of Office apps with premium features
  • 1 TB of cloud storage
  • Standard security
  • Anytime phone and web support
  • Microsoft 365 Business Standard: $8.29/user/month
  • Everything in Business Basic, plus:
  • Desktop versions of Office apps with premium features
  • Easily host webinars
  • Attendee registration and reporting tools
  • Manage customer appointments
  • Microsoft 365 Business Premium: $19.91/user/month 
  • Everything in Business Standard, plus:
  • Advanced security
  • Access and data control
  • Cyberthreat protection

Pro and Cons

Every company has something you and we, as a customer, won’t appreciate or appreciate the most. Hence, let’s discover its pros and cons to learn more about Microsoft365:

Pros

  • One-month Free Trial
  • Access from anywhere 
  • Multi-Geo Capabilities 
  • Robust Security 

Cons

  • Need to have hybrid configurations to settle with it

8. IceWarp- Magnicent When it Comes to Security

IceWarp provides facilities like email for business, TeamChat for project team communication, real-time document collaboration in the office, and online meetings. 

They are always very innovative and check on the latest trends and technologies from time to time. It’s all provided on their safe cloud at affordable prices.

icewarp About

Features

Here are the features of Icewaorp email services for small businesses:

🔶Smart attachments
🔶 Smart delayed send
🔶 Administer & customize
🔶 Advanced security
🔶 Outlook compatibility
🔶 Smart multitasking
🔶 Smart planning

Pricing and Plans

The plans and prices offered by IceWarp:

  • Lite: $3.40/user/month 
  • 30GB Email, 100GB File Storage
  • Hosted Email
  • Enhanced security of your data
  • Collaborative editing
  • Real-time document editing with colleagues.
  • Security: Antispam and Antivirus protection.
  • Basic Conferencing: Up to 5 attendees.
  • Standard: $4.40/user/month
  • 100GB Email, 1TB File storage
  • All benefits from Lite
  • TeamChat
  • Desktop & mobile communication app with free guest access.
  • Mobile sync: Exchange Active Sync.
  • Advanced Conferencing: Up to 200 attendees.
  • Standard+: $7.30/user/month 
  • 100GB Email, 1TB File storage
  • All benefits from Standard
  • Unlimited HD Recording
  • Currently, unlimited HD Recording is for those who choose this option.
  • Pro: $8.00/user/month 
  • 500GB Email, 5TB File storage
  • All benefits from Standard +
  • Desktop Apps
  • Desktop Client & Desktop Office.

Pro and Cons

Not only the features or the strengths should be appreciated and moved ahead with. One should also discuss the shortcoming. Hence, the pros and cons of Icewarp:

Pros

  • Complete office and email suite
  • Two-factor authentication 
  • Easy to use
  • Affordable 

Cons

  • Lacks third-party support

9. FastMail – Good Email Hosting Provider

As a trusted independent provider for more than 20 years, FastMail’s objectives are the same as those of the client. They value the time and focus you need to make the most of each day.

They also respect your privacy and provide the services of private email. Also, you can try them for the first 30 days and then take a decision on getting on board with them or not!

Fastmail About

Features

The list of features FastMail offers:

🔶 Apps for phone and tablet
🔶 Superior spam blocking
🔶Custom address
🔶Full-featured calendars
🔶Swift, thoughtful interface
🔶The easy-to-use email import tool

Pricing and Plans

Here are the plans and prices of Fastmail’s email services. Visit their website to look in detail:

  • Basic: $3/month/user 
  • Storage: 2GB per user
  • Privacy-first, secure email
  • No ads, no tracking
  • Fastmail web and mobile apps
  • Full-featured calendars
  • Contact lists and groups
  • Masked Email
  • Mail import tool
  • Expert support
  • Standard: $5/month/user 
  • Storage: 30GB per user
  • Privacy-first, secure email
  • No ads, no tracking
  • Fastmail web and mobile apps
  • Full-featured calendars
  • Contact lists and groups
  • Masked Email
  • Share your domain with Basic users
  • Your choice of email apps (Outlook, iPhone Mail)
  • Snooze
  • Scheduled send
  • Calendar groups
  • Professional: $9/month/user 
  • Storage: 100GB per user
  • Privacy-first, secure email
  • No ads, no tracking
  • Fastmail web and mobile apps
  • Full-featured calendars
  • Share your domain with Basic users
  • Your choice of email apps (Outlook, iPhone Mail)
  • Snooze
  • Scheduled send
  • Calendar groups
  • Email retention archive

Pro and Cons

Both sides of Fastmail’s services:

Pros

  • You can test it for free for the first 30 days 
  • No ads or targeting 
  • Private Mailbox
  • Expert support 
  • Affordable 

Cons

  • No end-to-end encryption 

What We Look For in the Best Email Hosting

You always need certain things when you are buying a certain kind of service or product. 

So, while purchasing email hosting for small businesses, there are certain things that you might consider for your provider to have. 

Hence, we created this list of those requirements so that you all can easily compare it with the provider and choose the best email hosting provider for yourself:

  • Template

Email templates are the most important part when sending emails to an unlimited number of people or many of them. You cannot create mail for each and everyone because that can diminish the quality and would waste your energy. 

So, make sure your provider offers different attractive templates so that it’s easy for you to send emails that look great and attract audiences, all of it is a hassle-free process. 

  • Custom Domain

Custom domains match the name of your brand. This increases brand awareness plus makes teh reader directly relate the email to your brand name. 

It improves the credibility of your business. Also, by replacing your existing email with a free custom domain email, you can demonstrate to your clients that you take the development of your brand seriously.

  • Multiple Email Addresses

Separate email addresses will enable you to categorise various parts of your company into groups, improve cooperation prospects with coworkers, and safeguard your company from spamming activities and potential dangers.

  • Large Email Storage 

Being in a business, you have to ensure that there’s enough amount of email storage so that the emails never stop outgoing and incoming. 

Also, you need to ensure and set a basic mail storage limit so that all your recipients are able to receive them without any errors popping up on your end. 

  • Mobility

Maintaining the data stored in a remote location—typically the cloud—is frequently referred to as mobility. Endpoint management is often utilised to track which physical devices are being used and which information is accessible to specific users.

Simply put, it is the process of exchanging company information across a range of devices, primarily mobile, to enable remote management of a business. This is especially important to some companies, which need to manage a lot of information in real time.

  • 24/7 service support

If you do not want to get stuck in between and enjoy uninterrupted services, then one thing that you need to make sure of is that your provider is offering 24/7 customer support. 

Assure that this claim is legit and only move ahead when you confirm it. Because in case of need, they are the ones who will be able to solve your problems and ensure the smoothness of your services. 

  • Mail size limit

Your provider should give you email services that are capable of retrieving 20-25 MB. Make sure your size is limited to a certain point so that every recipient’s email box receives it without difficulty. 

  • Security Features

Security features like end-to-end encryption are necessary while sending an email through a tunnel to the audience. The conversation between you two should be encrypted for no one else or a phisher to understand and interpret.

Private emails and security features like these maintain privacy and work well with your business.

FAQs – Best Email Hosting Provider

Can I get email hosting without hosting a website?

Absolutely, Without hosting a website, you can create a custom email address, but you need to have a domain for it. 

Who is the Best Email Hosting Provider?

According to our research and what we found out of all the providers mentioned above, we can say BlueHost and Zoho Mail are the best email hosting providers for small businesses. 

How much should email hosting cost?

As far as we saw, you can see the prices of all the companies above and make a decision according to your budget. 

Do I Need a Custom Domain for My Emails?

Yes, you need to have custom domains for your email. It ensures brand awareness as well as increases its credibility. 

Which Hosts Offer a Free Domain?

From the companies mentioned above, Bluehost offers a free domain for the first year with its hosting packages. 

Is Email Hosting the Best Email Solution for your Business? 

Yes, choosing the best email hosting provider rather than choosing the email services of your hosting provider makes sure that the email by the service provider lands directly into the email box than going into spam (which may happen with the email services of the hosting platform)

So, choosing a different email service provider is considerably better than continuing with the email services of your hosting provider. 

Conclusion – Best Email Hosting Providers

Concluding, we can say that all of the above-mentioned companies are the best in their respective fields. You can choose a company that you can rely on, and you saw was suiting best to your requirements

Before you decide, visit them, and we would like to suggest you first read their review and get the best Email Hosting overlook and ensure about those companies. 

So, are you ready to get on board with the best email hosting provider for your small business and give it a boom?

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