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10 Best Video Conferencing Software in 2025 [Free & Paid]

Blogging
17 min read
Best Video Conferencing Software

Wanting to conduct Online tutorials but don’t know about how to handle video conferencing lessons? 

Do you work on a Remote basis and need a permanent solution for your troublesome web meeting?

If so, then go for the Best 11 Video Conferencing Software that offers you high image resolution, ultra HD video quality, Screen sharing, Meeting recording, Official app integration, and a lot more.

Lets Dive in deep to know about Video Conferencing Software in great detail.

S NoSoftwareMax ParticipantsSecurityIntegrationPricing
1ZoomUp to 1,000End-to-End EncryptionGoogle, Microsoft$14.99/mo
2Google MeetUp to 2502-Step VerificationGoogle Workspace $6/mo
3GoToMeetingUp to 3,000AES-256 Bit EncryptionMicrosoft Office$16/mo
4WebExUp to 1,000End-to-End EncryptionCisco Integrations$144/mo
5SkypeUp to 50Microsoft SecurityMicrosoft Office$3.05/mo
6RingCentralUp to 200End-to-End EncryptionGoogle, Microsoft$20/mo
7Microsoft TeamsUp to 10,000Microsoft SecurityMicrosoft$4/mo
8JitsiUnlimitedEnd-to-End EncryptionOpen API for Custom$99/mo
9Google HangoutsUnlimitedEnterprise SecurityGoogle WorkspaceN/A
10SlackUnlimited2-Step VerificationUnlimited $3.92/mo
Best Video Conferencing Software

What is Video Conferencing Software?

Video Conferencing software, in very simple terms, refers to the tools or platforms that enable users to conduct virtual meetings, conferences, and team discussions through audio and video.

These tools ensure video and audio transmission in real-time, Zero latency and high video quality for good virtual meet.

Best Video Conferencing Software

10 Best Video Conferencing Softwares In 2025

Below, we have listed the Top 10 Best Video Conferencing Software that help users establish a virtual meeting with his teammates and enjoying the best user friendly features. Let’s not waste time and dive right into the juicy details.

🕛TL;DR

  1. Zoom – Overall Best Video Conferencing Software
  2. Google Meet – Best Online Video Calls, Meeting & Conferencing Software
  3. GoToMeeting – Best Video Conferencing & Online Meetings Software
  4. WebEx – Best Free Video Conferencing Software
  5. Skype – Best Free Video Conferencing Software Worldwide
  6. RingCentral – One-Click Online Video Meeting Platform
  7. Microsoft Teams – Free Video Conferencing and Online Meetings
  8. Jitsi – Best Open-Source Meeting Solution
  9. Google Hangouts – Cross Platform Instant Messaging Service 
  10. Slack – Virtual Meeting & Web Conferencing Platform

1. Zoom – Overall Best Video Conferencing Software

Zoom app, mostly used by teachers for conducting virtual classes, is a video conferencing application software that allows the participants to join the meeting from any device (Laptops/ Tablets/ Mobile/ PC) simply by clicking the link directly from the web browser. (No need to Download the Application at all.)

Zoom
Zoom

Pros & Cons

Pros

  • Use Filters, Reactions, Hand-Raisings, LivePoll sessions with the Zoom Application.
  • Record the content of the meeting for future references.
  • Get WhitePaper for team collaboration or training sessions.

Cons

  • Free Video Conferencing Plan includes meetings of a duration of only 40 minutes.
  • No Free Trials of the Premium Video Conferencing plans.

Why choose?

Here are the reasons why you should go for Zoom Meeting App:

  • Team Chat: Get 10 years Archive, Searchable history, and seamless file sharing with the Team Chat mechanism with the Zoom app.
  • Record and transcript Meetings: Zoom App enables the host and the participant of the meeting to record the minutes of the virtual meeting for future reference.
  • User-Friendly and Engaging: Enjoy playing music at lunch breaks, Screen Sharing, Filters, Reactions, LivePolls, and hand Raisings getting an incredible virtual meeting experience.
  • Built-in Collaboration tool: Official Tools like Slack/ Zoho Mail/ Zendesk and many other 100+ applications are integrated with Zoom App to help you collaborate workloads.
  • Powerful meeting Security: Virtual meetings are secured with Top-Notch Advanced security like strong passwords, Encrypted virtual connections, and a lot more.

2. Google Meet – Best Online Video Calls, Meeting & Conferencing Software

GoogleMeet, a Google WorkSpace tool, helps the members of a team to collaborate in real time no matter whatsoever the location is.

Google Meet
Google Meet

Google Meet is normally used for online studies, quick meetings, Webinars, and more. It offers 4K Video Quality (Ultra HD), giving a nice conferencing experience to the participants. 


Moreover, the users, while during the meet, can share the screen with other team members for collaborative team mork.

Pros & Cons

Pros

  • Startups can use the Free Trials on Premium services + the Free Basic plan.
  • Can run on any device directly from the browser as well.
  • Background customization for a greater video conferencing experience 

Cons

  • Premium plans are costly. However, new users can make use of Free basic services.

Why choose?

Below are the reasons why you should go for GoTo Meeting App:

  • Real-Time Calls and Video Message exchanges: Conduct Virtual meetings with just a single click and get instant video messaging in Real Time with the lowest Latency.
  • Google Meet on any Device: Run Virtual meetings on any device like smartphones, PCs, Tablets, Chromebooks, Laptops, and many more.
  • 4K Video Quality + Studio Lightening: Enjoy an incredible 4K (Ultra HD) Video Quality along with Frame settings and Studio lightning helping the participants to customize the chat window.
  • Background Noise Cancellation: With AI-backed technology, Google Meet premium plans enable you to customize your backgrounds by blurring or canceling the noise.
  • Live Captions and Subtitles: Get Live Captions and Subtitles while the participant speaks aur delivers content over a video call for getting a clear understanding of the conversation.
  • Collaborating Tasks and Presenting contents: With Google Meet, Synchronize the workplace and integrate various tools to establish Collaborative tasks.
  • LivePolls and Q&A sessions. LivePolling, Voting, Q&A sessions, and hand-raisings are standard features a participant enjoys while on the meet.

3. GoToMeeting – Best Video Conferencing & Online Meetings Software

Want to host a Virtual meeting with your colleagues or team members in Real Time via HD video conferencing or uninterrupted chat during the meeting?

GoToMeeting
GoToMeeting

Blindly choose GoTo Meeting video conferencing software that lets users organize virtual meetings and enable the participants of the meeting to join directly from the Browser in just one Click from any device. 

Moreover, you get a 14-day trial with no credit card details required, providing a risk-free environment to the new users.

Pros & Cons

Pros

  • Participants of the meeting can join in just one click from any device.
  • Get 14 Days of Free Trials on Premium Plans with no Credit Card details required.
  • Secure Video Conferencing with end-to-end encryption and strong passwords.

Cons

  • Free Plan of GoTo Meeting allows only 3 participants in a single meeting of 40 minutes.

Why choose?

Below are the reasons why you should go for GoTo Meeting App:

  • Instant Access: Users can quickly access the meeting by clicking the link directly from the browser and from any device (Tablets/Phones/ Laptops/ Mobile)
  • 100+ Tools Integration: Get several Official Applications like Slack/ Zendesk/ Zoho Mail integrated with GoTo Meeting App in order to perform collaborative projects.
  • 99.999% Uptime: GoTo Meeting offers a 99.999% Guaranteed Uptime to ensure Real Time Video Conferencing without any interruption, thereby providing minimal latency.
  • WebCam Preview and Screen Sharing: Check your WebCam before joining the meeting and Share your Desktop Screen when performing collaborative projects.
  • Record your Meeting: Lets you record the minute details of the virtual meeting, enabling you to revisit or restore the information as and when required.

4. WebEx – Best Free Video Conferencing Software

WebEx, a video conferencing application software, offers smooth Video and Audio connection for virtual meetings, Secured connection to protect the data of your chat room, Deny access to unauthorized users, Record meeting details and includes over 1000+ chat room members in Premium Meeting Plans.

WebEx
WebEx

Furthermore, it offers low latency during online meetings and provides amazing LivePolling and QandA sessions by a Slido-backed mechanism as well.

Pros & Cons

Pros

  • Get Seamless Chat, Message, Meeting, Live Polling, and QandA sessions.
  • HD Video Quality and Audio transmission over the Internet via VoIP.
  • Integration of various official application software for task synchronization.

Cons

  • Only 40 minutes of meeting length in free video conference plans with WebEx.

Why choose? 

Here are the reasons why you should go for WebEx Meeting App:

  • Real-Time Engagement with the Highest Video Quality: Enjoy Good video Quality with minimum latency, ensuring seamless connection and Zero Data transmission Delays.
  • Use AI to optimize WorkFlow: WebEx enables the participants to use AI technology to Customize the Meeting by Recording the meeting, Removing Background Noise and Whiteboard.
  • Background Noise Removal: WebEx, using AI-backed Technology, enables the members of the meeting to customize the chat room and removing the background noise as well.
  • Join meetings with the QR Code Feature: QR code, an alternative to direct link, ensures high-level secured access to the meeting and protects the sensitive data of the meetings.
  • Screen Sharing: WebEx offers Screen Sharing feature to the members performing collaborative tasks and webinars or during a Q&A session.
  • Record the Meeting: Record the minutes of the meetings held for future references and for retrieving data in case of work collaboration.
  • LivePolling and Q&A sessions: Using the Slido mechanism, WebEx provides features to run LivePolls and QandA sessions during or after conducting a virtual meeting over video conferencing.

5. Skype – Best Free Video Conferencing Software Worldwide

Skype, an international calling and video conferencing application software, uses VoIP technology to transmit audio and video content over the network at a low cost.

Skype
Skype

Skype, for the past 20 years, is a revolutionary video calling and conferencing platform that provides not only a user-friendly interface but also other customizable features too.


Moreover, Skype also offers instant messaging features and crystal clear audio and HD video quality as well.

Pros

  • Record the meetings for future reference.
  • Customize the background in order to enjoy an uninterrupted virtual meeting.
  • Make international Calls at a very low cost using VoIP during the meeting.

Cons

  • Due to the presence of reactions, emojis, and gifs, it creates a playful environment, So cant be used for educational purposes.

Why choose?

Here are the reasons why you should go for Skype:

  • Audio and HD video Calling: Get crystal clear audio and high-quality video in One-to-one or Group calls, along with enjoyable call reactions.
  • Instantly Messaging: Instantly start messaging and video calling just by generating a link in 3 simple steps and give funny reactions to the messages to grab attention during the meet.
  • Screen Sharing: Easily share documents, presentations, and business graphs during the meeting and also use WhiteBoard for greater improvement in collaborative tasks.
  • Private conversations: Ensure to keep your sensitive information private by top-notch security mechanism like strong passwords and denial of access to unauthorized user.
  • Meetings online with just one click: With just a single click, join the meeting directly from your browser on any device like PC, Smartphone, Tablet, and many more.
  • Record Calls: Record the content of the virtual meetings and retrieve the data discussed in the meeting for future reference.
  • Background Customizations: Change or Customize your background with AI backed mechanism by using Background Noise remover, Background Blurr, and a lot more.

6. RingCentral – One-Click Online Video Meeting Platform

Ever heard of Waiting rooms in Video Conferencing that help the host place the visitors in a separate room and call them in as and when required? so, Here is RingCentral, a video conferencing software that helps users run virtual meetings with unlimited participants and a minimum of 30 hours of meeting duration.

RingCentral
RingCentral

Moreover, a Highly customizable background and whiteboard help the participants to collaborate on projects and synchronise the work performance.

Pros & Cons

Pros

  • Get a Free Trial with a video of 50 minutes Duration and invite upto 100 participants.
  • Waiting Rooms enable the hosts to stop the invitees in a specific place and lets them in when required.

Cons

  • Premium Plans are expensive and not budget-friendly for startups.

Why choose?

Here are the reasons why you should go for RingCentral:

  • Whiteboard and Screen Sharing: RingCentral offers a WhiteBoard for the Virtual team members to collaborate on the project tasks and provides an amazing Screen Sharing feature.
  • AI-Powered Meeting Insights: Virtual meeting are customized using AI technology like Automatic meeting scheduling for regular reminders in Gmail and Outlook and a lot more.
  • Collaborative Notes: Synchronyse your work and collaborate with your team members on various projects using the Content sharing feature and Collaborative Notes.
  • HD video and Recordings: Enjoy high-quality video conferencing, ensuring low latency and minimum lags, along with a Recording feature as well.
  • Unlimited Audio Conference: Get an unlimited invitee feature to collaborate with several members in Audio Conferencing along with recording specifications too.
  • Waiting Rooms: Enables the host of the virtual meeting to halt the additional guests in the waiting room in order to ensure maximum security of the data of the meeting.
  • Highly customizable Backgrounds: RingCentral helps you to customize your background (Scene/ Noise/ Light) in order to run a smooth virtual conference.

7. Microsoft Teams – Free Video Conferencing and Online Meetings

Want unlimited group meetings for 30 hours, with up to 300+ participants and 10 GB Cloud Storage for Meeting and Whiteboard content records?

Microsoft team
Microsoft team

Then, Microsoft Team is the best solution for video conferencing with Team members. It offers File Sharing, live polling sessions, Reactions, filters and emojis giving enjoyable experience to the new users. 


Moreover, Live Captions in Meetings, Unlimited Chats and a lot more features are offered by Microsoft Team to the users.

Pros & Cons

Pros

  • Get 30 Days of Free Trials on Premium Plans with no Credit Card details required.
  • Participants of the meeting can join in just one click from any device.

Cons

  • Free Plans do not involve Official Tool integration features

Why choose

Here are the reasons why you should go for Microsoft Teams:

  • Real-Time Communications with the Highest Video Quality: Enjoy Good video Quality with minimum latency, ensuring seamless connection and Zero Data transmission Delays.
  • Background Noise Removal: Microsoft Team, using AI-backed Technology, enables the members of the meeting to customize the chat room and remove the background noise as well.
  • Record Meetings: Record the content of the virtual meetings and retrieve the data discussed in the meeting for future reference.
  • Built-in Collaboration tool with Premium Plans: Official Tools like Slack/ Zoho Mail/ Zendesk and many other 100+ applications are integrated with the Premium Plans off Microsoft Team to help you collaborate workloads.
  • Top-Notch Microsoft-Backed Security: Microsoft ensures the virtual meeting connections are private and checks data thefts online.

8. Jitsi – Best Open-Source Meeting Solution

Jitsi is a video conferencing software that offers a secure connection lines. It is a simple and user-friendly interface that enables users to quickly generate the meeting id link and send it to the people he wants to connect to via Whatsapp, instagram, and many more.

Jitsi
Jitsi


Furthermore, it offers an incredible feature to install the Chrome extension, ensuring automatic configuration of the meeting when being active.

Pros & Cons

Pros

  • With just a Single click, the Meeting gets Started with a help of a Direct link.
  • Get Absolutely Free Plans with Jitsi, with integrations + HQ video and clear crystal audio.
  • Get an Install chrome Extension option in order to automatically configure the app

Cons

  • Limited services like No WhiteBoard for conducting educational seminars and so on.

Why choose?

Below are the reasons why you should go for Jitsi Meeting App:

  • Install Chrome Extension option: Make Video conferencing with Jitsi handy, as it allows you to add as a Chrome extension, enabling you to click as and when required.
  • 365+ official app integrations: Almost all the important official applications are integrated with Jitsi, ensuring collaborative task management.
  • Searchable Meeting History: Easily search the history of all the meetings held so far just for the future references. 
  • Connect your calendar for reminders: Automatically schedule the calendar as per the assigned dates of the meetings, enabling you to keep on track with the meetings.
  • Absolutely Free Video Conferencing: The Video conferencing plans are of absolutely no cost required + Get an incredible amount of services at Zero Cost.
  • Single click Start the meet: Simply click the link to start the meeting at once, not even requiring the user to download the software on a PC but play it online directly on the browser.

9. Google Hangouts – Cross Platform Communication Software

Google Hangouts, an application of Google workshop, enables users to chat, message, video call, or conduct a virtual meeting over the internet.

Google Hangouts

It is a completely free video conferencing platform that requires the user to create a Space and add members to it for conducting the meeting.

Moreover, Google Hangouts offers one-click Searchable history, an incredible cloud storage, and a seamless file transfer mechanism as well.

Pros & Cons

Pros

  • Absolutely Free of Cost and with no hidden charges at all.
  • A User-friendly interface enables the newbies to use it efficiently 

Cons

  • Lack of configurations available for Background customization during the meeting.

Why choose?

Below are the reasons why you should go for Google Hangouts App:

  • Create a Space: Easily create a space by pressing the + sign provided at the left side of the menu bar and add the people you want to establish face to face meeting with.
  • Start Chat instantly: Send the chat request to the known and unknown contact lists to start chatting immediately without any unnecessary delays.
  • Explore tools to improve WorkFlow: Get 100+ official apps integrated with Google Hangouts, which helps you improve the workflow.
  • Searchable archive: Simply type the text or the image or any video clip that you want to search from the 24/7 backup history stored in Google cloud.
  • Send a Meeting request or generate a link: To start a meeting, either send a message request on the individual level or create a space, add the members you want to conduct the meeting with, and send the meeting link.
  • User Friendly interface: Interface, means the layout of the Google Hangout application is very simple and easy to handle and add friends to start chatting.
  • Search Apps for collaborating tasks: Applications that help the users and its participants of the meeting in collaborative tasks and projects are available with Google Hangout.

10. Slack – Virtual Meeting & Web Conferencing Platform

Slack is an office application software, that enables the employees of the company to communicate in real-time. The participants can also transfer files, images, audios, and video clips to each other without any latency and ensuring minimum delays as well.

Slack
Slack


Moreover, Slack also offers a user friendly interface, letting newbies handle it easily and swiftly. A SlackBot also helps the user record the minute details of the day.

Pros & Cons

Pros

  • Free Demo services are available to the users for trying out the Premium services.
  • Application integrations enable the users to collaborate in task management. 

Cons

  • Video or meeting recording option not available.

Why choose 

Below are the reasons why you should go for Slack:

  • Collaborating Tasks and Presenting Contents: With Slack, Synchronize the workplace and integrate various tools to establish Collaborative tasks.
  • Instantly Messaging: Instantly start messaging and video calling just by generating a link in 3 simple steps and give funny reactions to the messages to grab attention during the meet.
  • Searchable archive: Simply type the text, image, or video clip that you want to search from the 24/7 backup history.
  • 365+ official app integrations: Almost all the important official applications are integrated with Slack, ensuring collaborative task management.
  • Start Huddle in just one click: Start video conferencing with an individual or with the teammates by clicking the HeadPhone (Huddle) option.
  • Create Channels: Click Create channels to join different team members as per the departments where you can share the content related to the specific channel.
  • Free Demo Available: Get Free Demo services available by Slack on the premium services for newbies to try before full fledged using the application.

Thus, we have discussed the Best Video Conferencing Software that not only offers a user-friendly interface to handle the configurations but also ensures video conversation in real time with the lowest latency and with crystal clear audio transmission as well.

With so many Video Conferencing software out there in the market, which one to choose? Which Software might give more benefit? 

To this, below we have tried to resolve the issue stated above.

How to Choose the Right Video Conferencing Service?

Keep in mind the following factors when choosing the Right Video Conferencing Software for virtual meetings and messaging:

1. Cost and Pricing Structure

Pick the Video Conferencing software that offers Free basic plans and a Free demo on the premium plans to let the newbies taste the new features once before they start using it full-fledgedly.

2. Ease of Use

Choose the Right Video Conferencing software that comprises a user-friendly interface helping the users to handle the configurations in an easy manner, like Editing the messages, joining the meet, mute the call settings, screen sharing options, and more.

3. Security and Privacy

Select the Right software the offers an Enterprize grade security feature securing the data of the meeting from malicious online threats.

4. Integration with Other Tools

Integration with atleast 300+ office applications like GoogleWorkSpace, Trello, Zendesk, and a lot more should also be one of the reasons for its choice.

5. Video and audio quality

Make sure that the Video Conferencing Application software offers 4K or HD high-quality Video content and crystal clear audio quality to ensure smooth conferencing without any technical glitches.

6. Chat functionality

Chat, messaging, and voicemail should be available and also to be offered by the video conferencing application in real-time to ensure Zero Delays.

7. Recording and Transcription

Pick the Right Video Conferencing software that offers Screen Recording and Transcription to assist the users for future references.

8. Meeting Duration and Participant Limits

Make sure that the minimum meeting Duration should be about 8 to 9 hours (Normal office working hours) when choosing the Right video conferencing software.

9. Feedback from Users

Read and go throught the ratings and the feedback from the existing users in order to judge the quality and the service they would offer after buying the services.

10. Customer Support

Ensure the Right Video Conferencing software offers round-the-clock customer support services to the users in order to resolve technical glitches.

Consider the points stated above when choosing the Right Video Conferencing application for your use.

Tips for Effective Video Conferencing

Want to conduct Effective Video Conferencing with your team mates, ensuring greater productivity at the end of the virtual meeting? 

Here are some tips that would not only help the businesses but also the individual who is involved in Remort Working. The tips are as under:

  • Before starting the video conference, Check your webcam, microphone, speaker. Ensure the internet connection is stable and without Downtime.
  • Set your background with Good lighting and minimum distractions. Use a Nice HeadSet to get good audio quality.
  • Customize your background using Video Conferencing Softwares- Blurr the background, change the hue, or Customize the structure of the background as well.
  • Dress in Formal clothes to show a professional appearance at the meeting among your teammates.
  • Position your camera at an eye-level to give a natural and engaging look to the audience. While speaking, Maintain a eye-contact with your teammates as well.
  • Make sure to have a nice Internet connectivity or internet bandwidth for ensuring Real tie video conferencing.
  • Mute your microphone when not speaking. It ensures Zero distraction from background noises.
  • Test background noise to check for any distractions while the meeting is on in order to keep the video conferencing out of disturbances.
  • At the end, make sure to take the feedback from the seniors about the video conferencing and whether the video and audio quality were smooth.

FAQs

Zoom, GoogleMeet, and Skype, to name a few, are the most popular video Conferencing software due to Free Demo offers, High-Quality Video, crystal clear audio transmission, and 300+ integrated applications as well.

Is there a free version of video conferencing software available?

Zoom, MicrosoftTeam, GoogleMeet, and Skype provide Free Trial services on Premium Plans and even a free basic plan, providing a newbie a risk free environment for video conferencing.

Which is the biggest video conferencing platform?

Zoom is the biggest Video Conferencing application platform due to its phenomenal features of Screen sharing, Advanced Security, and Ultra HQ video messaging, and that too at a lesser price. Its basic plan allows a web meeting of 30 hours with upto 1000+ attendees, making it a biggest video conferencing platform.

Is Skype better than Zoom?

Both application Software provide video conferencing features that are mostly the same as each other:

  1. Skype: Meeting Recording is not available. Need to buy the services. Make international calls using VoIP  
  2. Zoom: A meeting recording is available. Absolutely Free Services. Cannot make international calls

Are there any best video conferencing software for music lessons?

For music lessons, where Zero Latency, 4K Ultra HD video Quality, uninterrupted Audio, and constant messages during the meeting are important, Go for Zoom or GoogleMeet, as it provides all the features that a user needs to take online music lessons.

Conclusion

We have discussed in detail the Top 10 Video Conferencing Softwares, Why you should one go for the software, and its pros and cons to help users learn to choose the Best Video Conferencing software for their meetings.

Tips for choosing the Right Video Conferencing and suggestions to make Video Conferencing efficient are the things that we want the users to keep in mind when choosing the software.

Avatar of Mamta Goswami
Mamta Goswami
Meet Mamta Goswami, a trailblazing web-hosting expert since 2021. Passionate about bridging the gender gap in tech, she empowers businesses and individuals with insightful blogs. Her relatable content simplifies complex web hosting concepts, making them accessible to all while inspiring more women to join the industry.

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